Scope of this notice:
The purpose of this notice is to give you a clear explanation of how WONDER Foundation collects and uses the personal information you provide us with. At WONDER, we take the security and privacy of your data seriously. We are committed to processing data in accordance with our responsibilities under the EU’s General Data Protection Regulation (GDPR), The Data Protection Act 2018 and other applicable laws.
This notice applies to all personal data processed by WONDER Foundation. Our (figure out who will be responsible) shall take responsibility for the ongoing compliance with this policy, which shall be reviewed at least (figure out how often policy shall be reviewed – annually?).
Data protection principles:
Article 5 of the GDPR (Articles 35-40 of The Data Protection Act 2018) requires that personal data shall be:
- processed lawfully, fairly and in a transparent manner in relation to individuals;
- collected for specified, explicit and legitimate purposes and not further processed in a manner that is incompatible with those purposes; further processing for archiving purposes in the public interest, scientific or historical research purposes or statistical purposes shall not be considered to be incompatible with the initial purposes;
- adequate, relevant and limited to what is necessary in relation to the purposes for which they are processed;
- accurate and, where necessary, kept up to date; every reasonable step must be taken to ensure that personal data that are inaccurate, having regard to the purposes for which they are processed, are erased or rectified without delay;
- kept in a form which permits identification of data subjects for no longer than is necessary for the purposes for which the personal data are processed; personal data may be stored for longer periods insofar as the personal data will be processed solely for archiving purposes in the public interest, scientific or historical research purposes or statistical purposes subject to implementation of the appropriate technical and organizational measures required by the GDPR in order to safeguard the rights and freedoms of individuals; and
- processed in a manner that ensures appropriate security of the personal data, including protection against unauthorised or unlawful processing and against accidental loss, destruction or damage, using appropriate technical or organizational measures.
In this privacy notice, we provide information about how we manage our data privacy and security obligations according to the above principles.
Lawful purposes for processing personal data:
WONDER Foundation is exempt from registering with the Information Commissioner’s Office (ICO). However, all data we process must be done on one of the following lawful bases: consent, contract, legal obligation, vital interests, public task or legitimate interests.
Where consent is relied upon as a lawful basis for processing data, we keep evidence of opt-in consent together with your personal data. Where communications are sent to you based on your consent, you will always have the option to revoke your consent. Such option will be clearly available and systems should be in place to ensure such revocation is reflected accurately in our systems.
What information we may collect about you:
- Personal information. Your name, mailing address, email address. Find out what more is collected.
- Payment information. We may collect your bank account details when setting up a regular direct debit, a credit card or debit card number when processing payments by card, and details about your taxpayer status when claiming Gift Aid.
- Your preferences. We keep a record of what you’ve told us about how you like to be contacted (e.g. by email or direct mail).
How we collect personal information from you:
- Information you give us directly. When you sign up to our newsletter, donate money to us or by emails and correspondence.
- When you visit this website. We automatically collect technical information, including the type of device you’re using and your IP address, and how you navigate the website, e.g. length of visits to certain pages.
- Social media. When you interact with us on social media platforms such as Facebook, Twitter and Instagram we may obtain information about you.
- Publicly available information.
How long we store your personal information for:
To ensure that personal data is kept for no longer than necessary, we have an archiving policy for each area in which personal data is processed and review this process annually. The archiving policy shall consider what data should/must be retained, for how long, and why.
WONDER shall take reasonable steps to ensure that personal data is accurate. Where necessary for the lawful basis on which data is processed, steps shall be put in place to ensure that personal data is kept up to date.
We ensure that personal data is stored securely using modern software and systems that are kept up-to-date. Access to your personal data is limited to personnel who need access and appropriate security is in place to avoid unauthorised sharing of information. When personal data is deleted this is done safely such that the data is irrecoverable.
- Right of withdrawing your consent. Where we are processing data based on your consent, you have the right to withdraw this consent at any time.
- Right of access. We maintain a register to ensure that our processing of your data is lawful, fair and transparent. You have the right to access your personal data and you can contact firstname.lastname@example.org for such purpose. Any such requests made to us shall be dealt with in a timely manner.
- Right of objections. You have the right to object to processing where we are using your personal information based on legitimate interests, for direct marketing or for statistical/research purposes (is this applicable?)
- Right of rectification. You have the right to ask us to correct any inaccuracies in the personal information that we hold about you.
- Right of erasure. You have the right to ask us to delete your personal information at any time.
- Right of transfer. You have the right to move, copy or transfer your personal information easily and safely from one IT environment to another, in some circumstances.
In the event of a breach of security leading to the accidental or unlawful destruction, loss, alteration, unauthorised disclosure of, or access to, personal data, we will promptly assess the risk to people’s rights and freedoms and inform promptly any relevant parties.
To the ICO within three days and in certain circumstances to the individuals who will be affected.
Our contact information is as follows:
300 Brixton Road
+44 (0) 20 3488 2008
If you have any questions about how we collect or process your data, you can send us an email to email@example.com.
If you are unhappy with how we collect or process your data, you can contact the Information Commissioner’s Office (which is responsible for upholding information rights in the UK) or the Fundraising Regulator (which is responsible for overseeing fundraising activities carried out by charities and similar organisations in the UK).